GAK Personnel Records

GAK  Personnel Records   (See CEI, CGI, GACD, GBI, and GCI) GAK-1

         Personnel files required by the district shall be confidential and in the custody of the records custodian and/or the superintendent.  Employees have the right to inspect their files upon proper notice under the supervision of an appropriate supervisor.  All records and files maintained by the district should be screened periodically by the custodian of records.

         All personnel files and evaluation documents, including those stored by electronic means, shall be adequately secured.

         Requests for References

         Unless otherwise allowed by law, a request by a third party for release of any personnel record shall require the written consent of the employee, and shall be submitted to the records custodian who shall respond to the request as the law allows.

         Upon receipt of a written request district officials may provide information regarding past and present employees to prospective employers in compliance with current law.  Information that may be provided will include:

·    employment date(s);

·    job description and duties while in the district’s employ;

·    last salary or wage;

·    wage history;

·    whether the employee was voluntarily or involuntarily released from service and the reasons for the separation;

·    written employee evaluations which were conducted prior to the employee's separation from the employer and to which an employee shall be given a copy upon request.

GAK  Personnel Records                                                          GAK-2

Immunity Provided

Unless otherwise provided by law, an employer who responds in writing to a written request concerning a current or former employee from a prospective employer of that employee shall be absolutely immune from civil liability for disclosure of the information noted above to which an employee may have access.


Approved:  10/14/12